Bradford City FC Community Foundation
 Safeguarding policy

This is a statement of intent that demonstrates a commitment to safeguard children involved with Bradford City Community Foundation from harm. The essential points of safeguarding are outlined below:

Bradford City Community Foundation considers the welfare of the child to be paramount.

The safeguarding policy is reviewed annually at the Annual General Meeting. It will be reviewed in the case of a major incident by the chief executive Ian Ormondroyd and Trustee with responsibility for Safeguarding Kirsty Thornton, It will also be reviewed by the Board of Trustees if there is major new legislation introduced by Government.

Staff training is provided on safeguarding for all our programmes.

Premier League Primary Stars
Women and Girls Football
Schools coaching
Short Breaks Sessions

We complete a Single Central Record and this is updated annually.

These are the values we hold and the procedures we follow in all our programme to safeguard our participants:

1. No child or group of children must be treated any less favourably than others in being able to access services which meet their particular needs.
2. All children without exception have the right to protection from abuse regardless of gender, ethnicity, disability, sexuality or beliefs.
3. The policy is reviewed, approved and endorsed by the board of trustees annually or when legislation changes.
4. Everyone who the policy applies to (ie all trustees, staff and volunteers) children and parents are informed of the policy and procedures as appropriate.
5. All concerns, and allegations of abuse will be taken seriously by trustees, staff and volunteers and responded to appropriately - this may require a referral to children’s social care services, the independent Local Authority Designated Officer (LADO) for allegations against staff, trustees and other volunteers, and in emergencies, the police.
6. A commitment to safe recruitment, selection and vetting
reference to principles, legislation and guidance that underpin this policy.
7. Policy and procedures are reviewed by the board annually.
 8. Associated policies and procedures which promote children’s safety and welfare are: 
• health and safety policy
• anti-bullying policy
• Social Media Policy
• data protection policy
• equality policy
• use of images Policy
• confidentiality and information sharing Policy


There is a considerable body of legislation designed to ensure that all children and young people are protected and it is important to understand that everyone is responsible for the safety of children and young people. The main acts include:

Children’s Act 2004

Strengthens the 1989 Act. Encourages partnerships between agencies and creates more accountability.  

• creates the post of Children's Commissioner for England
• places a duty on local authorities to appoint a director of children’s services and an elected lead member for children’s services, who is ultimately accountable for the delivery of services.
• places a duty on local authorities and their partners (including the police, health service providers and the youth justice system) to co-operate in promoting the wellbeing of children and young people and to make arrangements to safeguard and promote the welfare of children
• updates the legislation on physical punishment (section 58) by limiting the use of the defence of reasonable punishment so that it can no longer be used when people are charged with the offences against a child of wounding, actual or grievous bodily harm or cruelty. Therefore any injury sustained by a child which is serious enough to warrant a charge of assault occasioning actual bodily harm cannot be considered to be as the result of reasonable punishment.

The United Nations Conventions on the Right of the Child (Ratified 1991)

The United Nations Convention sets out the rights of all children, including their rights to be protected from harm and neglect. All actions concerning children will take full account of their best interests. Also outlines the children's rights to expression and receiving information.

Health and Safety at work Act 1974

The Health and Safety at work act gives all organisations a legal responsibility to prevent injuries and ill health to employees and other include members of the public. Much of this responsibility is delegated to managers who have control of work activities but the legislation also provides employees with an obligation to take reasonable care of themselves and others.

Safe recruitment procedures for Club staff and contracted providers

• We have in place safe recruitment procedures for individuals whom Bradford City Community Foundation and the Football Club will permit to work regularly with children, This includes young people taking part in our NCS programme and the young people studying with us on the BTEC Level 3 and Futsal programme.
• We always obtain an Enhanced Disclosure and Barring check which is renewed every three years. We are responsible for ensuring that all staff are competent to carry out their responsibilities for:
• safeguarding and promoting the welfare of Children; and
• creating an environment where staff feel able to raise concerns and feel supported in their safeguarding role.
As a minimum this includes:
• A role / job specification.
• Advertisement of the role in line with club policy.
• Interview process.
• Enhanced Disclosure and Barring Checks for those requiring such checks for work with Children or vulnerable adults, in line with guidance provided by The DBS, The FA and The Football League.
• Verification of identification, appropriate qualifications and eligibility to work in the UK, including checking with The FA to ensure that the applicant is not suspended from football for all coaching.
• The taking up of two written references.
• Employment offers, subject to all of the above, and a successful probationary period
• The Football League and the English Football League Trust (the umbrella body for all Football Community Foundations) recognises and adopts FA DBS as an appropriate umbrella body for processing Criminal Records Checks to safeguard Children in football. 
• An enhanced DBS Criminal Records Check through the above system is mandatory for all persons applying for, or currently in, such positions that are defined in law as ‘Regulated Activity,’ or that The FA deems relevant and whose normal duties include coaching, teaching, training & instruction, caring for & supervising or providing advice & guidance on wellbeing for Children. Failure to comply with FA Disclosure and Barring process may result in sanctions and possible suspension. 

Safeguarding children is everyone's responsibility. If you are worried about a child it is important that you report your concerns - no action is not an option.
We follow the guidelines in "Working together to Safeguard Children - A guide to inter-agency working to safeguard and promote the welfare of children".
This give clear definitions on a child centered approach to safeguarding and the expectations on each organisation and staff members.

1. If you are worried about a child, if an incident occurs or if a child discloses to you then you need to report your concerns to the Community Foundation Manager and the Club Welfare Officer. This procedure must be always be followed when allegations are made against staff or volunteers. If the incident is serious, the Community Foundation process is to contact:
 - the board member with responsibility for safeguarding, Kirsty Thornton, on 01274 706850.
 - the SSM responsible for the organisation, Ian Ormondroyd, on 01274 706850
 - Bradford City FC Community Foundation DSO, Paul Jubb, on 01274 706850

2. If the issue is one of poor practice they will either:

• Deal with the matter themselves or 
• Seek advice from the County FA Welfare Officer
• seek advice via NCS The Challenge

3. If the concern is more serious - possible child abuse - where possible contact (Depending on which programme) the County FA Welfare Officer , PHAROS, TVS Education, Bradford Council Social Services then immediately contact the Police or Children's Services.

4. If the child needs immediate medical treatment take them to a hospital or call an ambulance and tell them this is a child protection concern. Let your Club Welfare Officer know what action you have taken.

5. If at any time you are not able to contact The Community Foundation Manager or your Club Welfare Officer or the matter is serious then you can either:

• Contact your County FA Welfare Officer directly 
• Call The FA/NSPCC 24 hour Helpline for advice on 0808 800 5000
• Contact the Police or Children's Services 01274 437500

For our NCS Programme there is a reporting procedure to follow and all staff are provided with training and are given an NCS incident reporting manual.

The NCS Staff Code of Conduct also provides guidelines for staff conduct and reporting: for incidents Level 3 and above staff should inform PHAROS.

Other policies which contribute to Safeguarding

1. Social Media Policy - which outlines our responsibilities in the use of Social Media and give clear guidance.
2. Use of Images Policy - this outlines the issues around image sharing and the need to obtain consent for the taking of images and the use of images.
3. Whistle blowing Policy - In accordance with the Public Interest Disclosure Act 1998, this ensure that Bradford City Community Foundation has a system for reporting information which in your reasonable belief points to a criminal office or wrong doing at work and the staff are aware of the procedure to follow.
4. Staff Handbook - has full and detailed information about the rights and responsibilities of staff working for Bradford City FC Community Foundation.
5. Anti- bullying Policy - This policy is intended to address issues arising between participants in NCS programmes, our students, volunteers and our trainees. Bullying among staff members is covered in the staff Handbook and contracts. Also within BCCF Policies which all staff adhere to.
6. Trips, Residentials and tours policy - this outlines our Values and procedures before and during any such activities.
7. Confidentiality and Information Sharing Policy - This outlines the importance of confidentiality and the circumstances in which information can be shared.

Bradford City Community Foundation will assess the potential for risks when planning activities. However, to ensure the welfare of children and young people within our care it is important to always ask the following basic questions:

• What is the activity?
• What are the ages involved?
• Where is the activity going to take place?
• Are there any special needs within the group?
• Are there mixed groupings?
• What experience and qualification do the organisations have?
• Do you require someone who has appropriate first aid training?

The principle for assessing potential risks remain the same whatever the activity, therefore you need to consider these and decide what ratio of adults to children and young people you consider to be appropriate to ensure their safety.

If the group is aged over eight years there should be two adults and a minimum of one adult to ten children. More adults are required when working with younger age groups.

Raising Awareness of potential vulnerability

This child protection policy is inclusive and the same action should be taken regardless of the needs and background of the child and young person. Bradford City Community Foundation recognises however that some children and young people are disadvantaged by their experience and would want to highlight the following:

Children and Young People with disabilities

Disabled children are up to four times as likely to be abused as non-disabled children. Deaf and disabled children may be especially vulnerable to abuse for many reasons such as:

• an increased likelihood of social isolation
• fewer outside contacts than non-disabled children
• dependency on others for practical assistance in daily living (including intimate care),
• Impaired capacity to resist, avoid or understand abuse.
• Communication needs may also make it difficult to tell others what is happening, as well as limited access to someone to disclose information to and a particular vulnerability to bullying.

Deaf and disabled children and young people’s vulnerability is increased by:

• being viewed a “safe target” for abusers
• increased grooming opportunities and the increased power inequality
• possibly not knowing that the abuse is inappropriate
• children not having the language skills to disclose or giving a confused account of the abuse
• Deaf and disabled children being less likely to be listened to or misunderstood
• Denial of the possibility of abuse (particularly sexual abuse)
• The dependency on multiple adults which can lead to, for example, restricted mobility within intimate care needs
• More reliance on others and more used to obeying instructions
• Inexperience of deaf and disabled young people in making their own decisions and believing their wishes are not heeded
• Parents/cares being viewed as “saints” for coping with a disabled child and therefore not considered as potential risks when a situation occurs

Disabled children may be additionally abused in a number of ways

Neglect – a child could be confined to their room/space, have a lack of appropriate care and supervision or be deprived of visitors and interaction with others.
Sexual – a child could be subject to inappropriate personal care or be abused by someone taking advantage of one-to-one supervision arrangements
Physical – drugs/medication given incorrectly to a child, insufficient treatment, misuse of medication or inappropriate restraint of a child
Emotional – a lack of stimulation or over proctection of the child. Also the child may suffer because expectations are too low or high, or they could suffer from a lack of privacy appropriate to their age.

Children and Young People from minority ethnic background

Children and young people from minority ethnic groups are additionally vulnerable because they may be:

• Experiencing racism and racial attitudes
• Experiencing racism being ignored by people in authority
• Afraid of further abuse if they challenge others
• Subjected to myths, e.g. all people of a particular culture are good at running
• Different methods of discipline within cultures
• Wanting to fit in and not make a fuss
• Using or learning English as a second language
• From diverse cultural backgrounds and caste
• Cultural discrimination within nationalities ie Roma

Reducing the potential for vulnerability

Bearing in mind children and young people can be and are disadvantaged by these and other experiences, it is important for all to be extra vigilant in creating a safe culture, including:
• Finding ways of communicating with all children and young people
• Ensuring best practice at all times in physical and health care
• Developing knowledge of the diverse cultures they serve
• Respecting cultural differences
• Building relationships with parents and carers and including all families in club 
• Observing carefully changes in mood, appearance and behaviour 
Taking a pro-active approach
• Ensure the Football Association’s definition of bullying and its anti-bullying  
               policy is promote
• Ensure that you take all signs of bullying seriously
• Develop an open environment that encourages children and young people to 
               Share their concerns
• follow all NCS and TVS guidance of bullying
• ensure all staff read the policy and understand the reporting procedures

Action to help the victim and prevent bullying 

• Take all signs of bullying very seriously. 
• Encourage all children to speak and share their concerns (It is believed that up
       to 12 children per year commit suicide as a result of bullying, so if anyone talks about or threatens suicide, seek professional help immediately). Help the victim to speak out and tell the person in charge or someone in authority. 
• Investigate all allegations and take action to ensure the victim is safe. Speak 
                  with the victim and the bully(ies) separately. 
• Reassure the victim that you can be trusted and will help them, although you
                  cannot promise to tell no one else. 
• Keep records of what is said (what happened, by whom, when). 
• Report any concerns to the Child Protection Officer, the NCS Manager, TVS or the school (wherever the bullying is occurring). 

Action towards the bully or bullies:  

• Talk with the bully or bullies explain the situation, and try to get the bully or bullies to understand the consequences of their behaviour. Seek an apology to the victim(s). 
• Inform the bully or bullies parents. 
• Insist on the return of 'borrowed' items and that the bully or bullies compensate the 
• Provide support for the victim's coach. 
• Impose sanctions as necessary. 
• Encourage and support the bully(ies) to change behaviour. 
• Hold meetings with the families to report on progress. 
• Inform all organisation members of action taken. 
• Keep a written record of action taken. 

Guidelines for Safeguarding children’s welfare

Please read the following guidelines carefully- they will help you to understand the definitions and signs child abuse.

Forms of child Abuse

Sexual Abuse

Both boys and girls can be sexually abused in 
the following ways:

• Full sexual intercourse, masturbation, oral sex and fondling
• Showing children pornographic books and videos
• Asking children to take par in making videos or taking photographs

Physical Abuse

Physical abuse can be in the form of injuries
Sustained through hitting, shaking, squeezing, biting or burning. In certain cases abuse may occur when the nature and intensity of training exceeds in capacity of the child’s body


Where adults

• Fail to meet a child’s basic physical needs e.g. for food, warmth and clothing
• Constantly leaves children alone or unsupervised
• Fails or refuses to give children love, affection or attention

Neglect may also occur during organised activities if young people are placed in an 
unsafe environment, are exposed to extreme weather conditions or where they are at risk of being injured.

Emotional Abuse

This form of abuse includes

• Persistent lack of love or affection
• Frequent shouting at children 
• Taunting children
What to look for

Sexual Abuse

• Pain, itching, bruising or bleeding in the genital area
• Stomach pains
• Discomfort when walking
• Unexplained sources of money
• Inappropriate drawings, language or behaviour
• Aggressive withdrawn behaviour or fear of one person

Physical Abuse

• Unexplained or untreated injuries
• Injuries or unlikely parts of the body 
• Cigarette burns, bit or belt marks, scalds
• Fear of parent being contacted, going home or receiving medical advice
• Flinching when touched
• Refusal to discuss injury
• Covering arms and legs


• Poor personal hygiene
• Constantly hungry
• Inappropriate clothing or dress
• Constantly tired
• Lonely, no friends
• Underweight
• No parental support or interest
• Dishevelled appearance

Emotional Abuse

• Over reaction to mistake
• Sudden speech disorders
• Extreme of emotions
• Self mutilation 

What to do if a child or young person discloses to you

If a child or young person informs you directly that they are concerned about someone’s behaviour towards them, this is known as disclosure. The person receiving the disclosure should:

• React calmly so as not to frighten the child or young person
• Tell the child or young person that he or she is not to blame and that he or she was right to tell
• Take what the child and young person says seriously
• If the child or young persons needs immediate medical treatment, take them to hospital or telephone for an ambulance, inform doctors of concern and ensure they are aware that is a child protection issue
• Ensure the immediate safety of the child or young person
• Avoid leading the child or young person and keep any questions to the absolute minimum. Ask only what is necessary to ensure a clear understanding of what has been said
• Re-assure the child or young person but do not make promises of confidentiality or outcome, which might not be feasible in the light of subsequent developments
• In the event of suspicion of sexual abuse do not let the child bathe or shower until given permission to do so. Washing can destroy valuable evidence
• Inform parents/carers immediately unless you have specific reason not to e.g. child has named the parent/carer as the abuser. If this is the case then contact the designated person. If they are unavailable contact local Social Services or the Police for guidance.
• The judgment about whether an incident is one of child abuse or poor practice may not be able to be made at the point of referral, but only after the collection of relevant information.

Information for social services or the police about suspected abuse: 

To ensure that this information is as helpful as possible, a detailed record should always be made at the time of the disclosure/concern which should include following:
• The child's name, age and date of birth of the child. 
• The child's home address and telephone number. 
• Whether or not the person making the report is expressing their own concerns or those of someone else. 
• The nature of the allegation. Include dates, times, any special factors and other relevant information. 
• Make a clear distinction between what is fact, opinion or hearsay. 
• A description of any visible bruising or other injuries. Also any indirect signs, such as behavioural changes. 
• Details of witnesses to the incidents. 
• The child’s account, if it can be given, of what has happened and how any bruising or other injuries occurred. 
• Have the parents been contacted? 
• If so, what has been said? 
• Has anyone else been consulted? If so, record details. 
• If the child was not the person who reported the incident, has the child been spoken to? If so, what was said? 
• Has anyone been alleged to be the abuser? Record details. 
• Where possible referral to the police or social services should be confirmed in writing within 24 hours and the name of the contact who took the referral should be recorded.

If you are concerned about the safety or welfare of a child these are the numbers that you can call for advice and to make a referral:

• If you have reason to believe that a child is at immediate risk of harm, contact the police on 999
• for NCS contact via PHAROS on the contact given
• For BTEC/Futsal programme contact Steve Mann TVS Education 07712 329837
• for any issues around the trainees contact Henry Seaton or Adrian Tallon at English Football League Trust on 07583491701 
• for all other projects call Children's Social Care Initial Contact Point -01274 437500 - (8.30am - 5.00pm Monday to Thursday, 4.30pm on Friday)
• At all other times, Social Services Emergency Duty Team - 01274 431010

Safeguarding Officer:

Paul Jubb  
Bradford City Community Foundation
Valley Parade 

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